Free Tool

What should you actually charge, and say, about a late invoice?

Work out a fair late fee, then generate a ready-to-send reminder message matched to how overdue the invoice actually is.

Invoice details

Client or company name Used only to fill in the message below

Invoice number Used only to fill in the message below

Original invoice amount

Days overdue

days

Monthly late fee rate 1 to 1.5% per month is common

Total now due

including late fee

Original invoice$0

Late fee$0

Total due$0

A late fee only holds up if your original invoice or contract disclosed it upfront. Always check what your terms actually specify before charging one.

Ready-to-send message

Matched automatically to how overdue this invoice is, friendly for a few days late, firmer the longer it goes unpaid.

Setting this up before an invoice is ever late

A late fee only holds up if it was disclosed upfront, ideally in writing on the original invoice or contract, before the work started. Adding one retroactively to an invoice that never mentioned it is a much harder conversation, and not one most clients will accept gracefully.

For the full staged approach to following up on a late invoice without damaging the relationship, see the chasing late invoices guide.